The Site Workspace provides a central overview of the website connected to your SimplifyAccess controller.
Its main pages list represents the website's discovered URLs, bringing together accessibility information, content-processing status, and management actions in one place.
Instead of examining your website page by page, you can quickly see which pages have been processed, which have been audited, and where additional work may be needed.
The pages list helps you:
- Browse the URLs discovered for your website.
- Check individual accessibility scores and audit status.
- Identify pages with accessibility errors.
- See whether simplified content or media processing is available.
- Open detailed information for individual pages.
- Initiate processing actions, such as new accessibility scans or content regeneration.
- Control whether generated alternative content is published automatically or requires approval.
Site Workspace is part of the broader SimplifyAccess accessibility workflow, which combines website discovery, accessibility auditing, and content processing.
1. Accessing Site Workspace
Open Site Workspace from your SimplifyAccess account, or use Open Site Workspace from the Dashboard's three-dot menu.
Make sure you have selected the appropriate website controller.
Each controller has its own pages list, accessibility results, and content-processing information.
If you manage multiple websites, use the controller selector to switch between them.
The workspace will then display the pages belonging to the selected controller.
For an overview of the Workspace and its capabilities, visit the Site Workspace product page.
2. Understanding the Pages List
The main table displays your website's known pages and their current processing and accessibility information.
Each row represents a discovered URL.
The table includes several indicators:
| Column | Description |
|---|---|
| Title | The title of the website page, with access to its detailed information |
| Processed | Indicates whether the page has been successfully processed |
| Score | The page's latest available accessibility score |
| Audit | Indicates whether an accessibility audit has been completed or is pending |
| Errors | Displays information about detected accessibility errors |
| Simplified | Indicates whether simplified content is available |
| Media | Indicates whether relevant media processing or transcription results are available |
| Actions | Opens additional management and processing options |
The visible columns may depend on the available space and the selected website configuration.
3. Understanding Processing Status
The Processed column indicates whether SimplifyAccess has successfully processed the corresponding page.
A green status indicator represents a successfully processed page.
Processing is an important foundation for the platform's content-related capabilities.
It allows SimplifyAccess to work with information retrieved from the website and makes that information available for supported workflows.
Processed Does Not Mean Audited
A page can be processed without having a completed accessibility audit.
These are separate operations:
- Processing concerns retrieving and preparing information from the page.
- Auditing concerns evaluating the page against supported accessibility checks.
A page may therefore show a completed processing status while its accessibility audit is still pending.
This distinction is particularly relevant when new pages have recently been discovered.
4. Understanding Accessibility Scores
The Score column displays the latest available accessibility score for each page.
Scores are shown as percentages.
A higher score generally indicates better results in the automated accessibility checks.
For example, a page displaying 100% has achieved the highest available score within the relevant automated assessment.
However, this does not mean the page has been manually verified or is guaranteed to meet every applicable accessibility requirement.
Why Might a Score Be Missing?
A page may not yet have a score if its accessibility audit has not been completed.
In this case, check the Audit column to determine whether the assessment is pending.
Using Scores to Find Pages That Need Attention
The score column helps you identify pages with weaker automated accessibility results.
Pages with lower scores are useful starting points for further investigation.
The Workspace also provides a separate Pages Needing Attention card that highlights the five pages with the lowest available accessibility scores.
For more information about the platform's broader auditing and improvement capabilities, see How SimplifyAccess Works.
5. Audit Status and Accessibility Errors
The Audit column indicates the status of the page's accessibility assessment.
A green indicator represents a completed audit.
Where an audit has not yet been completed, the table may display a status such as Pending.
Errors
The Errors column provides information about accessibility issues detected during an audit.
These findings can involve problems such as:
- Insufficient text contrast
- Images without appropriate alternative text
- Buttons or links with missing accessible names
- Incorrect accessibility attributes
- Form controls without appropriate labels
The exact findings depend on the page and its audit results.
To investigate individual issues, open the page's detail view.
Important: Automated accessibility checks are valuable for identifying technical barriers, but they cannot detect every accessibility problem. Manual review may still be necessary.
6. Simplified Content and Media Status
The pages list also provides indicators for alternative content and media-related processing.
Simplified
The Simplified column indicates whether simplified content is available for the page.
SimplifyAccess can create alternative versions of website content to improve readability and accessibility for visitors.
When simplified content is available, the corresponding indicator reflects its availability.
A page without simplified content may require processing or may not yet have an alternative version.
Availability does not necessarily mean that the alternative content is approved for publication.
Media
The Media column provides information about relevant media processing, such as available transcription results.
Depending on the page and enabled features, media processing can help make audio or video information more accessible.
A page without an available media result does not necessarily have a problem. It may simply contain no relevant media or may not yet have been processed.
Learn more about the platform's content-related capabilities on the Site Workspace product page.
7. Opening a Page's Detailed View
Every page in the list has its own detailed view.
This is where you can investigate accessibility results and work with the page's available content and processing information.
There are two ways to open it:
- Click the page title directly in the list.
- Open the three-dot menu at the end of the row and select Open Details.
The detail view provides additional information that goes beyond the compact indicators shown in the table.
Depending on your subscription and enabled features, it may include accessibility audit results, original content, simplified content, plain-language versions, and media-related information.
Use the pages list to identify what requires attention, then open the relevant page for closer investigation.
8. Using the Page Context Menu
Each page has a three-dot context menu with available management actions.
These allow you to open its details or initiate specific processing operations.
| Action | What it does |
|---|---|
| Open Details | Opens the detailed view for the selected page |
| Re-run Simplification | Requests regeneration of the page's simplified content |
| Re-run Plain Language Generation | Requests regeneration of its plain-language version |
| Re-scan Accessibility | Starts a new accessibility assessment for the page |
| Re-crawl Content | Requests retrieval and processing of the page's content again |
| Delete Record | Removes the selected page record from the Workspace |
Resource Usage
Manually triggered processing operations may count against your subscription's processing job allowance.
Review the available resources on your Dashboard before performing larger amounts of manual processing.
9. Controlling Automatic Publication of Alternative Content
Above the Workspace overview, next to the selected website indicator, you will find the publication control.
This setting determines whether generated alternative content can be published automatically or requires individual approval.
It applies to the selected controller and governs the publication behavior of the relevant page content.
Publish Automatically
When Publish automatically is selected, generated alternative content can be made available without a separate review and approval step.
This applies to existing content and future additions handled by the controller.
It is useful when you want SimplifyAccess to manage alternative content with minimal manual intervention.
Require Approval
Alternatively, you can configure the controller so that alternative content requires review and approval before publication.
This gives content managers more control over what becomes available to website visitors.
Generated content can still be prepared, but content requiring approval must be reviewed and published before it is delivered through the relevant integration.
Which Option Should You Choose?
| Publication mode | Suitable for |
|---|---|
| Publish automatically | Websites that favor automated content availability and ongoing processing |
| Require approval | Websites where generated content must be reviewed before visitors can access it |
For example, an organization publishing sensitive or highly specialized content may prefer individual review.
A website with a large number of frequently updated pages may benefit from automatic publication.
Learn more about the visitor-facing delivery of alternative content through the Accessibility Widget.
10. Filtering and Browsing Pages
The pages list includes a filter control above the table.
Use it to access the search and available filtering options and narrow the displayed results.
This can make it easier to focus on particular pages or processing states, especially when managing larger websites.
11. A Practical Workflow
The pages list is designed to support day-to-day accessibility management.
A typical workflow might look like this:
| Step | Action | Purpose |
|---|---|---|
| 1 | Select the website controller | Work with the correct website |
| 2 | Review the pages list | Check discovered pages and processing status |
| 3 | Identify pending audits or lower scores | Find pages requiring attention |
| 4 | Open a page's details | Investigate findings or content |
| 5 | Make the necessary improvements | Address accessibility or content issues |
| 6 | Re-scan or reprocess the page | Update the results |
| 7 | Review publication status | Ensure alternative content is available when appropriate |
This process helps you move from a website-wide overview to individual improvements without losing track of the overall project.